Privacy Policy

Last Updated May 2018

Your Privacy Is Important!!

I take very seriously the information you entrust to me here at Ladies Drawing Nigh, and take precautions to safeguard it.  Therefore, I have compiled this Privacy Policy to inform you how we collect, use, share, and protect your personal data.

We, here at Ladies Drawing Nigh, are committed to safeguarding the privacy of Ladies Drawing Nigh visitors and service users.  This policy applies where we are acting as a data controller with respect to the personal data of Ladies Drawing Nigh visitors and service users; in other words, where we determine the purposes and means of the processing of that personal data.  We will ask you to consent to our use of cookies when you first visit our website.  In this policy, “we”, “us” and “our” refer to Ladies Drawing Nigh (LDN) (LadiesDrawingNigh.org).

Your use of the Site constitutes your agreement to be bound by this Policy, as well as, our  Terms of Use.

Credit:  This document was created using a template from Docular (https://docular.net).

1.  How we collect your personal data

Direct interactions—You may provide personal data by filling in forms on our site (or otherwise) or by communicating with us by mail or email.  You may also provide data when you:

  • order our products or services
  • subscribe to our service or publications
  • request resources or marketing be sent to you
  • enter a competition, giveaway, promotion, or survey
  • give us feedback, such as Comments, or Likes

Automated technologies—As you visit the site, we may automatically collect usage data about your equipment, browsing actions, and usage patterns.  We collect this data by using cookies, server logs and similar technologies.  We may also receive technical, or usage, data about you if you visit other websites that use our cookies.  For more information, see number 6 below and our cookie policy.Third parties—We may receive data about you from the below listed third parties.  Click the Links to read their privacy policy information.

2.  How we use your personal data

In this section we have set out:

  • the general categories of personal data that we may process;
  • the purposes for which we may process personal data; and
  • the legal bases of the processing.

USAGE DATA:

We may process data about your use of our website and services (“usage data“).  The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use.  The source of the usage data is Google Analytics.  This usage data may be processed for the purposes of analyzing the use of the website and services.  The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and services.

ACCOUNT DATA:

We may process your account data (“account data“).  The account data may include your name and email address.  The source of the account data is you.  The account data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you.  The legal basis for this processing is consent.

PROFILE DATA:

We may process your information included in your personal profile on our website (“profile data“).  The profile data may include your name, address, telephone number, email address, profile pictures, gender, date of birth, relationship status, interests and hobbies, educational details and employment details.  The profile data may be processed for the purposes of enabling and monitoring your use of our website and services.  The legal basis for this processing is consent.

SERVICE DATA:

We may process your personal data that are provided in the course of the use of our services (“service data“).  The service data may include name, address, email address, and profile pictures.  The source of the service data is you.  The service data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you.  The legal basis for this processing is consent.

PUBLICATION DATA:

We may process information that you post for publication on our website or through our services (“publication data“).  The publication data may be processed for the purposes of enabling such publication and administering our website and services.  The legal basis for this processing is consent.

INQUIRY DATA:

We may process information contained in any inquiry you submit to us regarding goods and/or services (“enquiry data“).  The inquiry data may be processed for the purposes of offering, marketing and selling relevant goods and/or services to you.  The legal basis for this processing is consent.

TRANSACTION DATA:

We may process information relating to transactions, including purchases of goods and services, that you enter into with us and/or through our website (“transaction data“).  The transaction data may include your contact details, your card details and the transaction details.  The transaction data may be processed for the purpose of supplying the purchased goods and services and keeping proper records of those transactions.  The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract and our legitimate interests, namely the proper administration of our website and business.

NOTIFICATION DATA:

We may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (“notification data“).  The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters.  The legal basis for this processing is consent.

CORRESPONDENCE DATA:

We may process information contained in or relating to any communication that you send to us (“correspondence data“).  The correspondence data may include the communication content and metadata associated with the communication.  Our website will generate the metadata associated with communications made using the website contact forms.  The correspondence data may be processed for the purposes of communicating with you and record-keeping.  The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business and communications with users.

Comments—

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here. After approval of your comment, your profile picture is visible to the public in the context of your comment.

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

Email Marketing Communication—

If you choose to communicate with us through email, your email address will be kept confidential.  We do not sell or share our subscriber lists to third-parties for any purpose, except where we may be compelled by law to do so.  We may retain the content of your email and our responses.  We will use your email address only to provide you with information from and about Ladies Drawing Nigh (LadiesDrawingNigh.org).

You will receive marketing communications from us if you—

  • requested to receive information or newsletters from us;
  • provided us with your details;
  • intentionally consented that we send you email marketing communications; and
  • have not unsubscribed from our emails.

You may request of us to stop sending you email marketing and newsletters at any time by clicking the unsubscribe button at the end of every email.

Other Purposes—

We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defense of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.  The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.

We may process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice.  The legal basis for this processing is our legitimate interests, namely the proper protection of our business against risks.

In addition to the specific purposes for which we may process your personal data set out in this section, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

Please do not supply any other person’s personal data to us.

3.  How we share your personal data

Emails—

If you choose to opt in to our mailing list, your information is handled by MailChimp, our marketing automation platform.  For information on how MailChimp processes your information, please see their Privacy Policy and Terms.

Financial Transactions—

Financial transactions relating to our website and services may be handled by our payment services providers, PayPal.  We will share transaction data with our payment services providers only to the extent necessary for the purposes of processing your payments, refunding such payments and dealing with complaints and queries relating to such payments and refunds.  You can find information about the payment services providers’ privacy policies and practices at paypal.com.

Third Party Links—

Our website may contain links to other websites (third-party) and may use plugins and other applications to improve your visit to our website.  Clicking on those links may allow third parties to collect or share data about you.  We have no control over third-party websites and are not responsible for their use of your data.  It is recommended that you read the privacy policy of each website you visit.

International Transfers of Your Personal Data—

In this section, we provide information about the circumstances in which your personal data may be transferred to countries outside the European Economic Area (EEA).

The hosting facilities for our website are situated in The United States.  The European Commission has made an “adequacy decision” with respect to the data protection laws of each of these countries.  Transfers to each of these countries will be protected by appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the European Commission, a copy of which you can obtain from their website.

You acknowledge that personal data that you submit for publication through our website or services may be available, via the internet, around the world.  We cannot prevent the use (or misuse) of such personal data by others.

Other Instances—

We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defense of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

In addition to the specific disclosures of personal data set out in this Section, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.  We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defense of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

4.  How we protect your personal data

All data in electronic format (emails, documents, uploaded batches of data, etc.) are stored on the servers of Ladies Drawing Nigh and are protected by Secure Sockets Layer (SSL) technologies.

5.  Retaining and Deleting Personal Data

This section sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.

Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

We will retain your personal data as follows:

  • All personal data will be retained for a minimum period of your membership and/or user status with this site.
  • In some cases it is not possible for us to specify in advance the periods for which your personal data will be retained. In such cases, we will determine the period of retention based on the following criteria: the period of retention of all personal data will be determined based on your personal desire.
  • Notwithstanding the other provisions of this section, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

Your Rights—

You have certain rights under data protection law.  Some of the rights are complex, and not all of the details have been included in our summaries.  Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.

Your principal rights under data protection law are:

  • the right to access;
  • the right to rectification;
  • the right to erasure;
  • the right to restrict processing;
  • the right to object to processing;
  • the right to data portability;
  • the right to complain to a supervisory authority; and
  • the right to withdraw consent.

You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information.  That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data.  Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data.  The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.

You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.In some circumstances you have the right to the erasure of your personal data without undue delay.  Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes; and the personal data have been unlawfully processed.  However, there are exclusions of the right to erasure.  The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defense of legal claims.

In some circumstances you have the right to restrict the processing of your personal data.  Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defense of legal claims; and you have objected to processing, pending the verification of that objection.  Where processing has been restricted on this basis, we may continue to store your personal data.  However, we will only otherwise process it: with your consent; for the establishment, exercise or defense of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.

You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party.  If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defense of legal claims.

You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes).  If you make such an objection, we will cease to process your personal data for this purpose.

To the extent that the legal basis for our processing of your personal data is:

  • consent; or
  • that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract, and such processing is carried out by automated means,

you have the right to receive your personal data from us in a structured, commonly used and machine-readable format.  However, this right does not apply where it would adversely affect the rights and freedoms of others.

If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection.  You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.

To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time.  Withdrawal will not affect the lawfulness of processing before the withdrawal.

You may exercise any of your rights in relation to your personal data by written notice to us.  See Contact information below.

6.  Cookies

A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser.  The identifier is then sent back to the server each time the browser requests a page from the server.  Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

How We Use Cookies—

We use cookies for the following purposes:

  • authentication – we use cookies to identify you when you visit our website and as you navigate our website;
  • status – we use cookies to help us to determine if you are logged into our website;
  • personalizing – we use cookies to store information about your preferences and to personalize the website for you;
  • security – we use cookies as an element of the security measures used to protect user accounts, including preventing fraudulent use of login credentials, and to protect our website and services generally;
  • advertising – we use cookies to help us to display advertisements that will be relevant to you;
  • analysis – we use cookies to help us to analyse the use and performance of our website and service; and
  • cookie consent – we use cookies to store your preferences in relation to the use of cookies more generally.

Cookies Used By Our Service Providers—

Our service providers use cookies and those cookies may be stored on your computer when you visit our website.

We use Google Analytics to analyse the use of our website.  Google Analytics gathers information about website use by means of cookies.  The information gathered relating to our website is used to create reports about the use of our website.  Google’s privacy policy is available here.

Managing Cookies—

Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:

Blocking all cookies will have a negative impact upon the usability of many websites.  If you block cookies, you will not be able to use all the features on our website.

7.  Amendments

We may update this policy from time to time by publishing a new version on our website.  You should check this page occasionally to ensure you are happy with any changes to this policy.  We may notify you of significant changes to this policy by email.

Contact Us

If you have any questions concerning this Privacy Policy or any of my other policies, you may contact me using our website Contact Form or email me at Teresa@LadiesDrawingNigh.org.

See Also

Disclosure Policy

Cookie Policy

Terms of Use